➡️ Apply here: HR & Admin Associate
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**Position Overview**
We are looking for a proactive and highly organized HR & Admin Associate to support our growing HR function. This role will be responsible for coordinating recruitment processes, supporting day-to-day HR operations, handling administrative tasks, and assisting with data and reporting requirements. The ideal candidate thrives in a fast-paced, deadline-driven environment and can effectively balance multiple priorities simultaneously.
**Responsibilities**
**Recruitment & Talent Coordination**
* Manage recruitment platforms such as Breezy HR and LinkedIn, including job postings, candidate pipeline updates, and application management.
* Prepare and post job descriptions on LinkedIn according to the recruitment calendar.
* Conduct first-round interviews, provide detailed interview notes, make initial candidate decisions, and ensure all interviewers complete their notes on Breezy HR.
* Conduct cold outreach and headhunting to attract passive candidates, writing compelling outreach messages.
* Serve as the main contact for candidates, ensuring timely communication and feedback throughout the process.
* Onboard new team leaders and managers into the recruitment process by providing system access and training on procedures.
* Track recruitment metrics and provide weekly updates to the HR team and stakeholders.
**Onboarding**
* Send offers and negotiate terms.
* Create new team member accounts across key platforms (e.g. Minerva, BambooHR).
* Oversee and track completion of onboarding tasks by new hires.
* Schedule and conduct welcome calls with new team members to guide them through the onboarding process.
* Coordinate onboarding for Georgian-based team members, including issuing laptops, collecting signed NDAs, and setting up health insurance.
**Offboarding**
* Remove leavers from respective email groups.
* Restrict software access and remove users from software dashboards.
* Ensure company assets are returned and properly accounted for.
**People & Administrative Support**
* Coordinate personalized team members recognition initiatives, such as thoughtful gifts for work anniversaries and special occasions, to foster a positive workplace culture.
* Select and organize “Citizen of the Month” in alignment with company values.
* Order birthday cakes and arrange gifts for special personal events (e.g., childbirth, weddings).
* Manage all business travel arrangements including preparing travel request forms and liaising with line managers.
* Manage logistics including but not limited to laptop distribution for new hires and leavers.
* Maintain accurate team members records and update HR databases and tools as needed.
**Team Support & Reporting**
* Provide general administrative support to the HR team across various projects and initiatives.
* Support company-wide initiatives and team members engagement activities.
**Qualifications**
* Bachelor’s degree in Business Administration or a related field.
* Minimum of 3 years’ experience as an HR & Admin Associate, HR Coordinator, or similar role, with strong exposure to recruitment and talent acquisition.
* Familiarity with ATS platforms (preferably Breezy HR) and LinkedIn Recruiter.
* Knowledge of Georgian labor law is a plus.
* Strong organizational and multitasking abilities.
* Tech-savvy with proficiency in Google Workspace or Microsoft Office, and comfort with HR systems.
* Familiarity with HR analytics and tools (e.g., spreadsheets, dashboards, reporting platforms).
* Detail-oriented, proactive, and able to work independently and collaboratively.
* Excellent communication and interpersonal skills.
* Fluency in written and spoken English is required.
**Challenges**
* Managing multiple high-priority tasks simultaneously, especially during peak recruitment periods, without compromising quality or deadlines.
* Balancing recruitment coordination (screening, scheduling, updating trackers) with daily administrative duties, including team travel arrangements.
* Handling global logistics and equipment shipments, navigating challenges in international deliveries and ensuring timely receipt by remote team members.
**We Offer**
* Real opportunities for growth
* Remote work setting
* Work with a dynamic and global team
* Collaborative and innovative company culture